Aquatrack
Operations CRM and mobile app
- Aquatrack CRM · In production
- Aquatrack Mobile · Approaching Google Play launch
Aquatrack runs the day-to-day of a packaged drinking-water business. Orders, stores, bottles, billing and people live in one web application, and a companion mobile app is close to extending it beyond the office.
- Category
- Custom CRM and business application
- Platforms
- Web CRM · Mobile app
- Year
- 2026
- Scope
- Product design, front end and API
This isn’t software built for a presentation. It’s a business application already used in production, with a mobile app on the way that’s designed to connect hundreds more people to it.
Built for real-world operations.
- In production now
20+
Employees working in the production CRM today
- Expected after launch
500+
Users expected to connect through the mobile app after launch
- One ecosystem
2 Platforms
A web CRM in production and a companion mobile app
20+ is the team using the CRM today. 500+ is the reach the mobile app is expected to have once it launches on Google Play; it is not current usage.
Overview
What it is
A custom CRM and operations console for drinking-water logistics. Staff sign in with an employee ID and work across orders, stores, bottles and inventory, compliance and billing, vendor payments, reports and team administration.
The problem
Supplying quick-commerce stores every day produces a constant stream of orders, store changes, counts, payments and exceptions. Spreadsheets and message threads can't keep that consistent across a team. Aquatrack gives each of those records a place, an owner and a review step.
Who it's for
Operations staff, administrators and partner vendors, each with their own access. Partners get a separate workspace with their own home and delivery reports.
The experience
A fast, keyboard-friendly console: search jumps to any page or store, shortcuts cover the common actions, and every screen loads on demand. Light and dark themes for long shifts.
Seven areas of work, one console.
01 Overview
- Dashboard
- Daily overview
- Activity
02 Orders
- Mark orders
- Pending entries
- Correct entries
- Performance
- Reconciliation
- Tickets
03 Stores
- Stores
- Store cards
- Store audit
- Store import
- Duplicate merge
04 Stock
- Bottle QR
- Inventory
- Counts
- Capping planner
05 Money
- Compliance
- Billing
- Vendor payments
- Cash purchases
06 Insights
- Reports
- Delivery reports
- Vendor performance
- Zero review
07 People
- Team
- Attendance
- Team entries
- Payroll
- Users & access
- Audit log
Aquatrack Mobile
The CRM, in more hands.
Approaching Google Play launchThe companion app brings the CRM's daily work into the field. Staff check in for the day, mark bottle counts against the orders still open, upload store card photos and track compliance; vendors and POCs sign in with their email. More screens will be added at launch.
Fig. 03Sign inMobile app 
Fig. 04HomeMobile app
Every record has a place, an owner and a review.
- A.01
Orders, end to end
Mark the day's orders, clear pending entries, correct mistakes and reconcile performance, with a daily overview and a calendar view.
Mark · Review · Reconcile - A.02
A clean store master
Bulk store import with an issues report, duplicate detection and merging, platform checks, moving stores between platforms and clearing closed ones.
Import · Merge · Check - A.03
Every bottle counted
QR-coded bottles, inventory, and a store-by-store count flow that saves each count and jumps straight to the next store.
Scan · Count · Next - A.04
Reviewed before it's final
Weekly zero reviews, monthly verification that can be reopened, and an audit log of who changed what.
Review · Verify · Reopen - A.05
Money in, money out
Compliance and billing, vendor payments with a separate admin view, and cash purchases imported straight from a file.
Bill · Pay · Import - A.06
People and access
Team records, attendance, staff entries, each employee's own salary view, user access and control over active sign-in sessions.
Manage · Grant · Revoke - A.07
Planning ahead
A capping planner with in-app alerts, plus data sync tools that keep store records current.
Plan · Alert · Sync - A.08
Built for speed
Search that jumps to any page or store, keyboard shortcuts, CSV export, file uploads by drag and drop, and charts drawn in light, hand-built SVG.
Search · Export · Upload
Engineered like the business depends on it. Because it does.
- Night#0F1629
- Signal blue#2559C9
- Aqua#94DBE6
- Fill green#0F7B57
Typeface Plus Jakarta Sans
- Front end
- React single-page application built with Vite, React Router and TanStack Query. Each screen is split out and loads on demand.
- Back end
- A dedicated, versioned REST API, deployed separately from the front end.
- Authentication
- Employee-ID sign-in with cookie-based sessions, active-session management, password change and reset.
- Permissions
- Admin, employee and partner roles, with a separate partner workspace.
- Security
- Strict Content Security Policy, HSTS, clickjacking protection and a locked-down permissions policy, served as response headers.
- Data views
- Paginated tables with filters and search, charts drawn in hand-built SVG, CSV export and file imports.
Two platforms, one chain of work.
The CRM already runs the operation. The mobile app is designed to carry that same chain of work out to the people it serves. This is the shape of the system; integration details will be documented as the app launches.
01
CRM web application
In production · 20+ staff
02
Business operations
Orders · stores · stock · billing · people
03
Mobile application
Approaching Google Play launch
04
Connected user network
500+ users expected after launch
Aquatrack is live and in daily use by a team of more than 20, with its mobile app close to launch. It shows what we build when off-the-shelf software won't fit: a working system shaped around how one business actually runs.
WaTR
Corporate water supply